Administration Coordinator

Job Description

At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always ‘Fly Better.’ Join us as a Administration Coordinator and experience a fast-paced, multicultural environment where your ideas and expertise will help shape the future of aviation. Plan and execute the administration function related to leave distribution, manpower resource deployment and stores planning and management for the Department in accordance with Company/ Departmental regulations. Maintain adequate stationery, a regular contact with Customs for unclaimed bags and ensure all equipment are functional for a smooth operation.

Requirements

• Experience in an administration environment, preferably in a similar capacity
• Should be proficient on MS packages, Company systems (TER/ROS) & Resource Management Systems
• For Lounges: Should be proficient on various Company Systems DMACS, LESA, OPERA, ITSR, ITSE, E-Workflow, ALTARS, HR Direct, DCMM
• External Systems: Should be proficient on various Company Systems MACS, LESA, OPERA, ITSR, AS connect

Responsibilities

• Conduct on site spot checks & undertake necessary follow up with both internal & external stake holders as per service level agreement or warranties.
• Liaising & maintaining quotations of products with internal/external stake holders & raising the needful requisitions on a timely manner.
• Managing the distribution & availability of newspapers, magazines, stationary and other amenities for the department.
• Generating various reports and distributing the same to management and other relevant internal Stakeholders.
• Ensuring timely maintenance by conducting routine checks and arranging for the servicing of all equipment owned by all the Passenger Support Services areas.
• Obtaining timely approval of repair and maintenance quotations, analysing them, presenting them to management and managing them once approved with Suppliers.
• Coordinate with HRSS and authorities to ensure timely issuance of Airport Passes, Driving Permits and arranging passes for employees/vehicles/tools/materials.
• Drafting & issuing letters for Police approvals.
• Monitoring the execution of the work and control manpower/man-hours as per the plan set whilst following up with Facility & Product Development on status & updates.
• Set up project meetings with stakeholders, maintain meeting minutes as well as updating and distributing Project Tracker status.
• Ensuring Suppliers comply with Safety regulations & are in possession of necessary approvals prior to commencement of work.
• Plan & assist with the execution of ad hoc assignments liaising with relevant internal/external stakeholders and provide updates to management on the progress.
• Assist with various staff issues, from meeting management, letter issuance, spot review, and performance management support etc.