Receptionist & Admin Support

Job Description

Act as the first point of contact for employees, visitors, and contractors, ensuring a professional and welcoming front desk experience. Manage daily reception and administrative operations including meeting coordination, shuttle bus arrangements, courier services, document processing, and general office support.

Requirements

• Advanced level of English (written and spoken)
• Excellent manners with strong professional communication and interpersonal skills
• Associate degree or an equivalent combination of education and relevant experience
• Minimum of 1 year of experience in a reception, administrative, or workplace support role
• Comfortable using office systems, visitor management tools, and basic data entry processes
• Strong interpersonal skills with a warm, approachable, and service-oriented demeanor
• Ability to assess situations, demonstrate empathy, and provide appropriate support
• Ability to understand instructions, write routine correspondence, and prepare basic reports
• Capale of responding effectively to common inquiries or complaints
• Basic understanding of administrative and financial processes

Responsibilities

• Act as the first point of contact for employees, visitors, and contractors
• Manage daily reception and administrative operations
• Coordinate visitor registration, badging, and escorts
• Provide workplace and guest experience services such as refreshments and meeting support
• Serve as an escalation point for routine reception and administrative issues
• Maintain accurate records, files, inventories, and data management systems
• Prepare routine reports, summaries, and administrative correspondence
• Act as a liaison between internal teams, vendors, contractors, and visitors
• Perform other duties as assigned by the line manager