Architect Executive Assistant/ Secretary

Job Description

The Personal Assistant will work closely with the executive teams to manage administrative and project-related tasks. This role requires someone with an understanding of managerial/engineering environments and excellent organizational skills. The position is based in Beirut, Lebanon, works remotely, and requires availability during U.S. Eastern Standard Time (EST) working hours.

Requirements

• Prior experience as a Personal Assistant or Executive Assistant, preferably in engineering, architecture, or construction
• Bachelor’s degree in Business Administration, Engineering, or a related field preferred

Responsibilities

• Support the Project Manager and Project Designers throughout all phases of architectural projects
• Assist in organizing and tracking engineering documents, drawings, and submittals
• Assist in translating design concepts into organized architectural documents
• Coordinate drawings between internal teams and external consultants
• Organize and maintain project files, drawing sets, and digital documentation
• Prepare and format technical reports, letters, and presentations
• Provide administrative support to the Principal, including calendar management
• Maintain strict confidentiality on all company matters