Front Desk / Administrative Assistant

Job Description

Darkblue Technology is seeking a reliable and detail-oriented Front Desk / Administrative Assistant to support daily office operations. This role is the first point of contact for visitors and plays a key role in administrative coordination, documentation, and internal support. Strong Excel skills and good organizational ability are essential.

Requirements

• Diploma or Bachelor’s degree (Administration, Business, or related field preferred)
• Proficient in Microsoft Excel (mandatory)
• Familiar with MS Word and Outlook

Responsibilities

• Greet and assist visitors in a professional and friendly manner
• Answer and redirect phone calls, emails, and courier deliveries
• Maintain office cleanliness and coordinate with building management if required
• Prepare, update, and maintain administrative records and documents
• Support HR, Finance, and Project teams with basic administrative tasks
• Coordinate meeting rooms, schedules, and internal arrangements
• Manage office supplies, stationery, and petty cash records
• Maintain and update Excel sheets for attendance records, expense tracking, asset lists, and basic reports
• Use Excel formulas (e.g. SUM, IF, VLOOKUP/XLOOKUP preferred) to organize data